Exhibitor
Information — 2026 Nashville Needlework Market
Dates: Friday–Sunday,
March 6–8, 2026
Location: Embassy
Suites Nashville South–Cool Springs, Franklin, TN
The Nashville Needlework Market is
the premier wholesale trade show
for cross stitch — a wholesale-only, cash & carry, and
order-writing event.
Basic Cost to
Exhibit — $1,190
All 2026 exhibitor suites are currently filled.
The basic cost includes both your
registration fee and
your suite package:
-
Registration fee:
$350
-
4 hotel nights (Thu–Sun,
March 5–8, 2026) in your Embassy Suites exhibit suite
– Single or double occupancy ($210/night included)
– $10/night + tax for each additional person
– Corner suites carry an additional $40/night (waiting
list only)
-
Each suite serves as both your
exhibit space and sleeping
room
What Your
Registration Includes
-
4 hotel nights in your two-room
exhibit suite (Thu–Sun)
-
Show Directory listing
with your color logo
-
Door sign
with your business logo
-
Complimentary wi-fi
-
Full breakfast buffet each
morning
-
Evening manager’s reception
-
Free parking
-
Use of pool, sauna, whirlpool &
fitness center
-
Pre-show attendee email list
(sent 1 month prior)
-
Post-show analysis and Feeback
Summary
-
A free copy of the
2026 Nashville Needlework
Market Cookbook
Optional
Upgrades
• Show Book Full-Page Color Ad
— $120
5.5” x 8.5” full-page ad. Stores keep these books for years, giving you
lasting exposure. Premium placements available.
Need help designing? Layout
available for $75.
• Buyer’s Registration Packet
Insert — $110
An 8.5” x 11” color flyer placed in each buyer’s packet. Printed in full
color on glossy paper (one-sided, bleeds allowed).
Limited to 15 spots — one per exhibitor.
• Exhibitor’s Registration
Packet Insert — $110
An 8.5” x 11” color flyer placed in each exhibitor’s packet. Same specs
as above.
Limited to 15 spots — one per exhibitor.
• Tables with Fabric Covers —
$30 (6 ft) / $40 (8 ft)
Provided by the hotel; billed directly to your room. Includes a fabric
cover.
• Extra Nights in Your Suite —
$210/night (+ tax)
Available up to 3 nights before and 3 nights after the show.
Reservation deadline: February 1, 2026.
Payment is made directly to the hotel at check-in.
• Classroom rental — $50/hour
(or free for business classes).
• Package receiving (billed by
hotel):
-
Boxes up to 12" x 12" x 18" —
$5 each
-
Boxes up to 36" x 24" x 24" —
$10 each
-
Larger boxes — $15 each
-
Pallets — $150 per pallet
(arrange with hotel)
Shared
Exhibit Suites
Sharing an exhibit suite is
allowed. The second business pays a
$350 registration fee
and receives its own door sign and Show
Directory listing with color logo.
Sharing is especially encouraged
for new-to-Nashville
exhibitors. As an extra incentive, if you share your suite with
a new exhibitor, you’ll receive a
FREE 1/4 page ad in
Needlework Retailer ($495
value).
Deadlines at
a Glance
October 27, 2025 —
Show Book Form due
November 4, 2025 —
Invoices emailed
December 1, 2025 —
Payment due
January 2, 2026 —
Advertising & flyer files due
February 1, 2026 —
Extra nights reservation deadline
March 6–8, 2026 —
Market dates
Cancellation
Policy
Exhibitors who withdraw will forfeit
their $350 registration fee.
Refunds of hotel nights may be
possible until January 16, 2026
if show hosts are able to reassign your suite to another approved
exhibitor.
No refunds will be issued after
January 16, 2026.
If you are unable to exhibit at the
2026 Nashville Needlework Market, please email
info@needleworkretailer.com as soon as possible.
Request an
Exhibitor Suite
Exhibitor registration occurs in
steps:
-
Through August 1: Exhibitors
may be invited to reserve their same suite.
-
Early August: Requests to move
suites are reviewed.
-
Next: Registration opens for
new exhibitors.
If you’d like to be a new
exhibitor, complete the
Exhibitor Form to be added to the 2026 waiting list. (This
does not commit you to exhibit.)
Questions? We’re here to help.
Megan Chriswisser, Needlework Retailer —
info@needleworkretailer.com | 515-232-6507
Beth & Larry Johnson, Yarn Tree —
info@yarntree.com | 515-232-3121
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